Event Organizer’s Risk Management Guidelines for Annual General Meetings
Kurvinen, Mira (2019)
Kurvinen, Mira
2019
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Julkaisun pysyvä osoite on
https://urn.fi/URN:NBN:fi:amk-201905037429
https://urn.fi/URN:NBN:fi:amk-201905037429
Tiivistelmä
An event organizer carries a duty to manage, monitor and plan the event so, that the visitors and the staff are not exposed to any safety risks, that might cause them harm. Safety is a condition of being safe from hurt, injury, or loss (Merriam-Webster 2018). Since events vary in size, location, type, duration and nature, each event is obligated to pursue a risk man-agement process. Annual General Meetings are events, which take place annually after a financial period. These meetings are for the company’s interested shareholders, CEO’s and other policy-makers, to discuss the last year and the future. Each public company is re-quired by law to hold the meeting.
The main objective of this research-based thesis is to find the biggest safety risks of annual general meetings, and the sub target is to eliminate these risks as well as possible, find a procedure for handing the possible hazards and to utilize these findings in the future. The theoretical framework of this thesis covers the event planners responsibilities to secure the events, the regulatory perspectives and agenda of annual general meetings and all the risks and hazards are scouted, analysed, and monitored. For all of the hazards, the best mitiga-tion plan is created. This thesis is commissioned by Management Events Studio.
The research is implemented by qualitative interviews, that were all done for companies, who are or will hold an annual general meeting in this financial period. Based on the results of this thesis, a safety checklist for an event planner (organizing the annual general meetings) will be done. This checklist is attached as an appendix 2. The results will give a overall look of all the possible risks that an event organizer might face organizing annual general meetings, and what they can do to prevent a possible harm.
The main objective of this research-based thesis is to find the biggest safety risks of annual general meetings, and the sub target is to eliminate these risks as well as possible, find a procedure for handing the possible hazards and to utilize these findings in the future. The theoretical framework of this thesis covers the event planners responsibilities to secure the events, the regulatory perspectives and agenda of annual general meetings and all the risks and hazards are scouted, analysed, and monitored. For all of the hazards, the best mitiga-tion plan is created. This thesis is commissioned by Management Events Studio.
The research is implemented by qualitative interviews, that were all done for companies, who are or will hold an annual general meeting in this financial period. Based on the results of this thesis, a safety checklist for an event planner (organizing the annual general meetings) will be done. This checklist is attached as an appendix 2. The results will give a overall look of all the possible risks that an event organizer might face organizing annual general meetings, and what they can do to prevent a possible harm.