Developing Process Invoice Processing For An Automatic Payment Cycle
Maranan, Flordeliza (2014)
Maranan, Flordeliza
Satakunnan ammattikorkeakoulu
2014
All rights reserved
Julkaisun pysyvä osoite on
https://urn.fi/URN:NBN:fi:amk-2014052710342
https://urn.fi/URN:NBN:fi:amk-2014052710342
Tiivistelmä
Today’s companies are facing and challenged by the advancements in technology, business innovation and globalization. Due to this fast changing market conditions and uncertainties in the economic outlook, companies are experiencing changes and are adapting to this new technology in order to survive in the business world. The use of electronically working tools and accounting software are really common in each organization. Most of the companies are replacing manual processing to automation to be more effective and to save costs and time.
The purpose of this thesis was to find a way to improve purchase invoice processing in the Accounting Department of the case company, and to develop an effective ac-counting process with regards to purchase invoice processing.
The topics discussed in the theoretical part of this thesis consist of the purchase in-voice procedures from four different aspects, namely from order to pay process per-spective, accounting perspective, payment perspective and tools perspective. The re-searcher explains the case company’s procedure and / or current situation after each theory to help readers to understand the thesis well. Nevertheless, this part of the the-sis relies heavily on professional literature.
The research method used in this thesis was qualitative research as a case study fo-cusing only on a single organization. A semi-structured interview has been conducted in a friendly, conversational style. Six department managers, who handled and are aware of purchase invoice processing, has been interviewed to gather data.
The results of this thesis shows that the case company really needs to solve and im-prove the handling of purchase invoice and to rethink the approval process of both the purchase requisition and purchase order. Most of the respondents think that the company has an old fashioned, lengthy and time-consuming manual processing of purchase invoice; and a lot of people involved in the approval of purchase requisition and purchase order. The case company should provide employees an appropriate working tool for a more effective, fast and smooth flow process of handling purchase documents. This will not only promote employees stability, well-being and comfort in the work place but also make the business more efficient.
The purpose of this thesis was to find a way to improve purchase invoice processing in the Accounting Department of the case company, and to develop an effective ac-counting process with regards to purchase invoice processing.
The topics discussed in the theoretical part of this thesis consist of the purchase in-voice procedures from four different aspects, namely from order to pay process per-spective, accounting perspective, payment perspective and tools perspective. The re-searcher explains the case company’s procedure and / or current situation after each theory to help readers to understand the thesis well. Nevertheless, this part of the the-sis relies heavily on professional literature.
The research method used in this thesis was qualitative research as a case study fo-cusing only on a single organization. A semi-structured interview has been conducted in a friendly, conversational style. Six department managers, who handled and are aware of purchase invoice processing, has been interviewed to gather data.
The results of this thesis shows that the case company really needs to solve and im-prove the handling of purchase invoice and to rethink the approval process of both the purchase requisition and purchase order. Most of the respondents think that the company has an old fashioned, lengthy and time-consuming manual processing of purchase invoice; and a lot of people involved in the approval of purchase requisition and purchase order. The case company should provide employees an appropriate working tool for a more effective, fast and smooth flow process of handling purchase documents. This will not only promote employees stability, well-being and comfort in the work place but also make the business more efficient.